Microsoft Planner vs Trello: Compare project management software

Image: Gorodenkoff/Adobe Stock
When considering which job management software is ideal for you and your group, youve likely stumbled upon Microsoft Planner and Trello. The project management tools are based upon the concept of card-based kanban boards instead of traditional job lists, developing a digital version of a physical board with numerous Post-It notes tracking tasks. Board-style project management tools offer an instant visual representation of work thats in development versus complete, and dragging a card into the Done column develops a sense of fulfillment.
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The project management tools Trello and Microsoft Planner perfectly straddle the space between an easy task list, and more complex job management tools, making them fantastic for smaller teams or individual planning.
Dive to:.

Configurable kanban boardsYesYes.

What is Microsoft Planner?
Image: Microsoft.
Microsoft Planner is one of the numerous tools consisted of with Office 365 and, as such, can be quickly incorporated into Microsoft Teams, SharePoint or a range of other Microsoft tools. Its one of the unrecognized heroes of Office 365, putting it at an immediate advantage if your company already utilizes Office 365.
You can quickly configure pails that imitate the columns of a physical board, and each card-style task uses the ability to add dates, top priorities, remarks and sub-tasks. You can designate several individuals to a task, and everything is incorporated with Microsofts active directory, so if youre already a Microsoft store, its simple to designate coworkers.
What is Trello?
Image: Trello.
Trello is software application that promoted the kanban board-style job management tool, probably motivating Microsoft to release Planner as a Microsoft stack alternative. Multi-column boards are likewise easy to configure, with the added capability to use background images to produce some visual interest.
Image: Trello.
Like Microsoft Planner, each card can include a rich set of data, ranging from subtasks and dates to a rich remark tool that enables for attachments and formatted text.
Microsoft Planner vs. Trello function contrast.

When considering which project management software is right for you and your team, youve most likely come throughout Microsoft Planner and Trello. Microsoft Planner and Trello offer a variety of integrations. As you d expect, Microsoft Planner provides deep integrations with other products in the Microsoft ecosystem. Both offer extremely comparable core functionality, and the choosing aspect primarily comes down to whether your company already utilizes the Microsoft 365 suite. The easy fact that Microsoft Planner is basically bundled with Microsoft 365, readily available to all your existing customers, and easily incorporated into other Microsoft software application creates a high bar for selecting Trello.

Typical features of Microsoft Planner and Trello.
Kanban board-style interface.
The primary user interface of both Microsoft Planner and Trello is the kanban board, a configurable multi-column screen that permits cards to be contributed to a column and rapidly dragged in between columns. If youre accustomed to a normal job list, it takes a minute to adapt to a board, however the power depends on the truth that you can configure the board any method you desire.
For instance, you could create a sales board with a column for potential customers, leads and proposals and drag cards with customer names in between each column. For personal task lists, you might create a column for each day of the week and rapidly drag tasks between the days to plan your week. Item groups usually develop a Backlog of concepts, and column of In Process items and a Ready to Test column.
Within the board, each product is represented by a card. The card performs very likewise in each tool, with the nuances in what information components are readily available in the card. Organizer has a Progress field, while Trello includes configurable Labels. I discover the latter more valuable based on how I develop my boards.
Similarly, while both tools enable attachments within a card, Trello permits these for private comments, which might be handy for sharing numerous variations of a file. Trello tends to offer a bit more configurability for the card, but beware not to overengineer your cards and risk reducing the intuitive simpleness of board-style job management tools.
Microsoft Planner and Trello offer a variety of combinations. As you d anticipate, Microsoft Planner provides deep combinations with other products in the Microsoft ecosystem.
Trello, on the other hand, has what it calls Power Ups and Automation, which incorporate with a wide range of cloud-based products, consisting of those from Microsoft. As a more mature item, Trellos integrations are broad and include the usual suspects of cloud-based tools.
Choosing Microsoft Planner or Trello.
If youre growing out of easy tasks lists however end up being overwhelmed by WBS aspects and Gantt charts, a kanban board-based tool like Microsoft Planner or Trello is a great option. The basic concept of a configurable board permits for a fantastic degree of versatility and structure in how your team handles its workflows.
Users can rapidly comprehend cards and a basic click-and-drag interface, while power users can create integrations that put intricate functionality beneath an instinctive interface.
As you evaluate these two tools, youll quickly find theyre more alike than they are various. Both deal really comparable core functionality, and the choosing factor mostly comes down to whether your organization currently utilizes the Microsoft 365 suite. The simple reality that Microsoft Planner is essentially bundled with Microsoft 365, available to all your existing subscribers, and easily integrated into other Microsoft software produces a high bar for picking Trello.
Trello offers a little bit of extra configurability and performance with its job cards. It may be simpler to utilize with groups dispersed across multiple companies that might not all be Microsoft 365 subscribers.
Conversely, if youre not a Microsoft 365 user, its challenging to get Microsoft Planner in a standalone capacity, making Trello the simple choice.
Outside a few niche use cases, like requiring attachments to be connected with an individual remark, both are equivalent enough that your usage of the Microsoft 365 platform makes for a simple choosing aspect.

Integration with other applicationsYes, best within the Microsoft ecosystemYes, through Power Ups and APIs.

Microsoft PlannerTrello.

Easy cooperation and sharingYes, best within the Microsoft ecosystemYes, needs others to produce a Trello account.

Card-style tasksYesYes.

Attachments on cardsYes, at card levelYes, at card and private remark level.


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